PTO Calculator

The calculator applies the selected annual, monthly, pay-period, or lump-sum rule from the hire date. For a pay-period plan, enter the rate and number of periods used by your employer. Actual payroll calendars, waiting periods, service tiers, and partial periods can produce a different balance.

An accrual cap limits the balance that can be earned, while a use-it-or-lose-it rule removes some unused time on a specified date. This calculator caps cumulative earned hours before subtracting the used-hours input. It does not model the date-by-date freeze and resume behavior of a real balance cap or an annual forfeiture event. Check the plan document and current state law.

Choose per pay period and enter the count used in your plan. Biweekly payroll usually has 26 pay dates but occasionally has 27 in a calendar year; semimonthly payroll has 24. Use the employer's accrual schedule rather than assuming the pay-date count determines the PTO rule.

The projection extrapolates your current annual accrual rate over the days left in the calendar year, then adds that to your current balance, then clamps the total at your maximum cap. If you are halfway through the year with 40 hours earned and you accrue 80 hours per year, the projection adds the remaining roughly 40 hours and lands at 80. If your cap is 60, the projection lands at 60. The projection does not assume you will take more PTO between now and year-end, so it is an upper bound on your available balance heading into the new year.

No. The calculator does not model pauses, changing work schedules, waiting periods, or leave-specific accrual rules. Shifting the hire date can also shift anniversaries and pay-period boundaries, so it is not a reliable workaround. Calculate those periods from the employer's ledger or plan document.